Mail: Eudora Pro
your mail. When you're at a point where you get 100s of emails a
day, you risk overlooking important pieces and people. You also
stand to spend more time sorting your mail than reading it.
Most of the
major email programs (Eudora Pro, Microsoft Outlook, Netscape Communicator,
and Claris Mailer) let you create filing systems and filter mail.
Both are essential tools for the busy recruiter for two reasons.
First, filtering saves you the time of manually sorting your mail.
Second, organizing and filtering together, let you know where to
find any particular piece with ease.
a Filing System:
Mailboxes and Folders
on Mailbox in the tool bar.
a mailbox, just type in a name
a folder, which you can then organize into mailboxes, type
in a name and check the make it a folder box.
the message to the mailbox you want to place it in
click on Transfer in the tool bar; click the name of the mailbox
where you want the message filed.
Tools; click on Filters
- In the
filter window, click on New
whether to filter incoming and/or outgoing mail or whether
you want to manually filter
the criteria (more below)
what's to be done when filtered (transfer, delete, forward,
the Header field to define which header items to search. This
includes to, from, reply-to, etc.
the Match Type to set how Eudora will undertake the matching
the Conjunction Box to link two terms. This lets you require
two types of matches for filtering, or just one match, or either
a match of one term or another.
what action you want taken. Filters can transfer the mail to
the appropriate mailbox, assign priorities and labels, send
the message back, or even send an auto reply.
are useful if you get lots of mail from the same discussion list,
the same person, or about the same subject. For instance:
posted several jobs but have only one email address. Don't despair.
Ask email candidates to put the job title or number in the subject
line. Then create a filter. Click on Tools, click Filters, click
New. In the Match section, under header, choose Subject. Then
choose Contains and type in the appropriate subject line. Move
down to Action. Choose Transfer To and then click on the name
of mailbox you've already set up for that particular position.
Do this for each job.
save an enormous amount of time because they file your stuff,
before you read it.
if you get lots of spam, you can filter that out. We use a number
of different ways to do it. One of the easiest is to merely transfer
to trash any subject line that has $$$ in it.
Tip: Title Search
Searching by Title
aside the tools you've learned. Think creatively.
Try a search
for "title:personnel" at Alta
Vista. On the first page alone, you'll see personnel listings
from TNS Laboratory, John Blume Earthquake Engineering Center, and
MIT as well as executive personnel changes at IBM.
complete with links to home pages or email addresses.
a search for "title:phone directory AND computer". Alta
Vista returns links to the Nursing Staff Directory at the University
of Pittsburgh, a chemical engineering phone directory from Carnegie
Mellon, and the Genetic Resources Core Facility and Associated Labs
for "title:contractor*" through Alta
Vista brings a veritable host of independent workers associated
with NASA-with names, addresses, and phone numbers.
"title:people AND tech" provides loads of links to individuals
at the Technology Department of The Central Laboratory of the Research
Councils in the UK. It also returns a page called Microwave Distributors
Company - Key People.
You get the
thinking isn't always easy. It requires that you look at something
from a fresh perspective. Think of the common words that describe
what you're looking for. Write them down. Then list any similar
words next to them. Use a thesaurus if you want. Then, try word
association or something else that might trigger new ideas.
is there are millions of pages on the Web. But, not all are indexed
high in the search engines. Not all are designed so that spiders
find them and catalogue them in logical ways. So, think differently.